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UEN Policies

UEN Policies are approved by the UEN Steering Committee.

Intent & Goal

This policy is intended to implement the provisions of Iowa Code Chapter 22 by providing the procedures and parameters to request examination of public records and to Urban Education Network of Iowa (“UEN”) representatives in fulfilling those requests.

 

Parameters

Records deemed either exempt from public records disclosure or confidential pursuant to Iowa Code Section 22.7, or other applicable statutes, are not required to be released in response to a request. Other portions of state and federal law may also govern access to public records. UEN shall comply with all applicable statutes.

 

Making a Request for Public Records 

Requests for access to public records may be made in any format and the custodian shall not require the physical presence of a person requesting or receiving a copy of a public record. Requests are encouraged, but not required to be made in writing, and may be submitted by using the form on the last past of this policy. Requests should be directed to either the Chair of the UEN Steering Committee or to the UEN Executive Director and submitted to:

 Email:                  Jen Albers jen@iowaschoolfinance.com

 In-Person:           UEN, c/o: ISFIS, 1201 63rd Street, Des Moines, IA  50311

 Phone:                 (515) 251-5970 Ext.4

 

Responding to Requests

To assist with the fulfillment of information requests, UEN should try to collect as much information as possible about what records are being requested and in what format the requestor wishes to receive the data. Any requests received should immediately be documented internally in writing, noting:

  • the specifics of the information requested;
  • the date and time of the initial request; 
  • whether the request is for copying, inspection, or both;
  • when the requestor expects the request fulfilled; and
  • to whom the request shall be fulfilled.

Requests will be fulfilled as soon as possible. UEN will attempt to fulfill all requests within 10 business days. If the request involves substantial research or the delay is expected to go beyond 10 business days, this shall be communicated to the requestor as soon as possible.

 

Records Format & Fees

Records shall be made available in the format in which it is readily accessible, typically in photocopied format. If the records requested are less than twenty-five (25) photocopied pages or the staff time for fulfilling the request does not exceed thirty (30) minutes, UEN shall charge $0.25 for each black and white copy and $1.00 for color copy. If photocopied records exceed twenty-five (25) pages or the staff time for fulfilling the request exceeds thirty (30) minutes, UEN shall charge the hourly rate for the staff time fulfilling the request, rounded to the nearest 15-minute increment, along with the copy charges. If the cost is anticipated to exceed $10.00, UEN shall provide an estimate to the requestor prior to fulfilling the request. Fees for fulfillment shall be paid prior to UEN releasing any records.

 

Availability 

If the public record requested does not exist, this fact should be communicated to the requestor. If possible, the information contained in a record that is deemed confidential by law should be redacted so that the remaining record may be disclosed. The statutory authority for each redaction should be provided to the requestor. 

 

Requests for access to public records may be made in any format and the custodian shall not require the physical presence of a person requesting or receiving a copy of a public record. Requests are encouraged, but not required to be made in writing, and may be submitted by using the form on the last past of this policy. Requests should be directed to either the Chair of the UEN Steering Committee or to the UEN Executive Director and submitted to:

 

Email:                  Jen Albers uen@iowaschoolfinance.com

In-Person:           UEN, c/o: ISFIS, 1201 63rd Street, Des Moines, IA  50311

Phone:                 (515) 251-5970 Ext.4

 

UEN Public Records Request Form

It is the intention of UEN to comply with Iowa Code Section 21 on Open Meetings. UEN Steering Committee meetings, whether in person or electronic, shall be held in open session unless closed sessions are expressly permitted by Iowa law. The purpose of any closed session shall be noted in the minutes of the meeting.

 

Public Notice

Public notice shall be posted on the UEN website at [link to page] for all Steering Committee meetings, as well as posted at the office of UEN at 1201 63rd Street, Des Moines, IA, 50311. Notices shall be posted at least 24 hours in advance of the meeting and shall include the time, date, and place of each meeting, as well as the tentative agenda of the meeting. If the Steering Committee is meeting electronically, the notice shall include the appropriate person to contract for electronic meeting login instructions.

 

Minutes

Minutes of each Steering Committee meeting shall be kept and will include the date, time, place, the members present, and the action taken at each meeting.